Less managing.
More adventuring.
One simple platform to manage your stays, tours, crew, bookings and guest experiences.
Built for independent hospitality operators who want more control, fewer headaches, and more time doing what they love.
Charted in Bayfield, Wisconsin, 46°48′N 90°49′W, on Lake Superior.
- Birch Cabin StayOkafor familyCleanR. Lindqvist
- Lakeview Suite StayChen & PatelClean
- Glamping tent 2 StayM. Alvarez
- Sloop Wren Boat9:009:00Full day2:00
StaysTripsCleaningAwaiting payment
Built by operators.
For operators.
Cove Captain was born from the everyday challenges of running sailing charters, vacation rentals and glamping sites.
Small hospitality businesses need powerful tools without the cost, complexity and restrictions of enterprise software. We built Cove Captain to simplify the work behind unforgettable experiences, and we're moving our own businesses onto it first.
Your business shouldn't need five different systems.
- One calendar for the rentals
- Another booking system for tours
- A spreadsheet for captains, guides and cleaners
- Guest messages in three inboxes
- Payments and commissions that don't add up
- No way to offer the sail to the cabin guests
- Hours lost switching between them
One command center. Everything connected.
Cove Captain keeps your hospitality business in one place, so a booking in one corner shows up everywhere it matters.
- Stays calendar
- Tour departures
- Crew schedule
- Guest emails
- Payments
- Partner suggestions
- all in Cove Captain
Six parts. One crew.
Use the parts your business needs. Each feature is marked honestly, so you know what's ready today.
- Working
- Built, tested and in use at our own businesses.
- In pilot
- Built and being proven with real bookings or an outside service.
- Planned
- On our roadmap. Not available yet.
Manage every place your guests call home.
Cabins, rentals, glamping sites and rooms on one calendar, with your own prices and rules.
- Availability calendars for every unitWorking
- Cabins, rentals, campsites and glampingWorking
- Seasonal prices, weekend rates and minimum staysWorking
- Owner-controlled rates and feesWorking
- Direct booking widget for your own websiteWorking
- Reservation changes, cancellations and refundsWorking
- Cleaning and turnover scheduleWorking
- Several properties and owners in one accountWorking
- Calendar sync with Airbnb, Vrbo and others (iCal)Two-way calendar files; being proven with our own listings.In pilot
- Official channel connections (Airbnb, Vrbo, Google)Needs each company's partner approval.Planned
Turn great experiences into easy bookings.
Departures for charters, guided trips and water taxis, with seats, boats and captains handled for you.
- Sailing charters, guided trips and water taxisWorking
- Shared seats or the whole boat, priced your wayWorking
- Several departures a day, scheduled in a few clicksWorking
- Guest limits per departure and per boatWorking
- Boat assignment, with turnaround time between tripsWorking
- Trips that share a boat (book one, the overlap closes)Working
- Adult, child and whole-boat prices; coupons; gift cardsWorking
- Digital waivers with remindersWorking
- Tour booking widget, filterable by trip for each web pageWorking
- Kayak, bike and other equipment inventoryPlanned
Keep your entire team on course.
Captains, guides and cleaners see their own work, and the schedule won't double-book them.
- Captain and guide assignments, with licence checksWorking
- Cleaning assignments and a cleaner's own job listWorking
- Role-based logins (owner, manager, captain, cleaner)Working
- No one booked on two trips at onceWorking
- Staff availability calendarsPlanned
- Operational task listsPlanned
- Team messagingPlanned
Your bookings. Your revenue. Your control.
Guests pay you, through your own Stripe account. Cove Captain is the software, not a marketplace in the middle.
- Direct booking on your own websiteWorking
- Payments into your own connected Stripe accountTested end to end in Stripe's test mode; first live businesses are switching over now.In pilot
- Confirmations and receipts by emailWorking
- Your cancellation policy, with refunds from the dashboardWorking
- Revenue reports and CSV exportWorking
- Owner view of every bookingWorking
- Accounting software export (QuickBooks)Planned
Better guest experiences, without more work.
The emails you send by hand today go out on their own, in your words, from your own address.
- Booking confirmationsWorking
- Pre-trip arrival and meeting-place emailsWorking
- Waiver reminders until every guest has signedWorking
- Review requests after the tripWorking
- Your own templates and sending addressWorking
- Guest contact details on every bookingWorking
- Two-way guest messaging and text messagesPlanned
A great stay deserves a great adventure.
After someone books a cabin, they're offered a sail. After a sail, a place to stay. Between your own businesses, or partners you approve.
- Suggestions on the confirmation pageWorking
- Partner suggestions both owners approveWorking
- Referral counts between partnersWorking
- Guest details stay with the business they bookedWorking
- Bundles (a stay and a trip in one checkout)Planned
A great stay deserves a great adventure.
Sell your cabins and your trips in one place, or team up with the outfitter down the road. Each guest's booking leads naturally to the next.
- 1A guest books a lakeside cabin on your own website, through your booking widget.
- 2Their confirmation suggests a sunset sail from your charter, or a partner you've approved.
- 3They book the sail in two taps and the partner's booking is credited to the referral.
Guest details stay with the business the guest booked; partners see counts, not contact information.
You're booked, Sam!
Birch Cabin, Fri Jul 11 to Mon Jul 14, 4 guests
Confirmation JC-48K2 has been emailed to you.
While you're here
Sunset sail from the marina, Sat Jul 12
2 hours on the lake, 10 minutes from your cabin. 4 seats left.
See sailing timesBuilt for a business like yours
Whether you manage three cabins or a small resort with dozens of experiences, Cove Captain is designed to grow with you.
Small resortsIllustration: photo to come Small resorts
Manage accommodations, activities, staff and guests from one place.
Stays + Tours + Crew
Vacation rental managersIllustration: photo to come Vacation rental managers
Coordinate several properties, owners, bookings and cleaning.
Stays + Crew
Campgrounds & glampingIllustration: photo to come Campgrounds & glamping
Unique sites, seasonal availability and on-site experiences.
Stays + Tours
Tour & adventure operatorsIllustration: photo to come Tour & adventure operators
Departures, boats, captains, guest limits and reservations.
Tours + Crew
Lodges with activitiesIllustration: photo to come Lodges with activities
Connect lodging with guided trips, rentals and other experiences.
All of it
Something in between?
Most of our favorite places are. Tell us how yours works.
See solutions by business
How it works
A look inside, using a made-up resort called Juniper Cove. These previews are drawn from the real screens, with sample data only.
- Birch Cabin StayOkafor familyCleanR. Lindqvist
- Lakeview Suite StayChen & PatelClean
- Glamping tent 2 StayM. Alvarez
- Sloop Wren Boat9:009:00Full day2:00
- Kayak trips TourSea cavesSea cavesSunset
StaysTripsCleaningAwaiting payment
- Birch Cabin sleeps 6$245/nightClean Sun 11:00, DanaSummer rate86% booked this month
- Lakeview Suite sleeps 2$189/nightClean Tue 10:30, SamSummer rate71% booked this month
- Glamping tent 2 sleeps 4$139/nightNo turnover this weekWeekend rate54% booked this month
- 9:00 AMHarbor sailSloop Wren6/6Full
- 11:30 AMHarbor sailSloop Wren4/62 seats left
- 9:00 AMFull-day island tripKetch Osprey0/6Unavailable: half day booked
- 9:00 AMHalf-day island tripKetch Osprey6/6Private charter
- 1:00 PMSea caves kayakKayak fleet7/103 seats left
| Team member | Saturday |
|---|---|
| Capt. TheoCaptain, USCG licence to 2027 |
|
| Capt. InesCaptain, catamaran |
|
| RowanKayak guide |
|
| DanaCleaner |
|
- Guest
- Priya N., party of 4
- Trip
- Harbor sail, Sat 9:00 AM
- Also booked
- Lakeview Suite, Fri to Sun
- Note
- Celebrating an anniversary
- Jun 2 Booking confirmed, paid in full
- Jun 2 Waiver link sent to 4 guests
- Jun 10 3 of 4 waivers signed; reminder sent
- Jun 13 Arrival details: dock C, 8:45 AM (scheduled)
- Jun 14 Thank-you and review request (scheduled)
Export as CSV for your accountant.
Book a sail at Juniper Cove
You're the captain. Stay in control.
Your business should belong to you. Cove Captain is software that works for you, not a marketplace that stands between you and your guests.
Your website
Keep your own site and branding. Bookings happen on it, through a widget that looks like you.
Your rates
You set every price, season, minimum stay and discount. No platform pricing rules.
Your guests
Guests book with you and hear from you. Their details stay with your business.
Your revenue
Payments go to your own Stripe account (now in pilot), not through a marketplace in the middle.
Powerful software should give independent operators more freedom, not less.
Help shape Cove Captain
We're working with independent hospitality operators to build a simpler way to manage stays, tours and guest experiences. Join the early-access list and tell us what your business needs.